Thank you for your interest in applying to the Foundation.

Before starting your application, please ensure you read the relevant pages on our website that will help you decide if your organisation and project are well suited to the aims and objectives of the Foundation. Specific Application Guidance is available on each of the category pages.

If you have previously submitted an application for a project that was rejected, please get in touch with the relevant Grants Programme Manager before applying again.

Application Guidance

Grant rounds and application deadlines

Our grant rounds open twice a year (January and July) for Archives & Libraries, Jewish Communal Life and Museums.

We have one Academic Jewish Studies round each year which opens in the Autumn.

You can find application deadline dates here.

Applications are open at different times of the year for the following grants:

Academic Language Grants (available through WUJS)

Professional Development Language Grants

Expert visits

Travel Grants

Please check our important dates for further information.

For more information about applying for different grants at the same time please see ‘Simultaneous Applications’ below.

Simultaneous Applications

Organisations and institutions may make only ONE application for funding in each grant round.

If your organisation or institution currently holds a grant from the Foundation (in any category or programme) you cannot apply for a grant in this current round unless your existing grant ends by 31 December 2021, and the new project starts after 1 January 2022. You will also need to provide a brief Project Update on the current status of your existing grant with your application.

Exceptions apply for Academic Jewish Studies (please contact us for more information).

You are able to apply for the following even when holding or applying for another grant in any category or programme:

Academic Language Grants (available through WUJS)

Professional Development Language grants

Professional Training

Expert visits

Travel Grants

If you have read the FAQs page and still aren’t sure about your eligibility, please contact the respective Grant Programme Manager.

Application Procedure

We currently have a one stage application process and applications can only be submitted via our online application process. We do not accept applications by mail or email.

Please use the Apply Now button at the bottom of the grant category page to begin your application.

The first time you log in, you will need to create an account with an email and a password. Please keep a note of your login information as you will need it to access your application form on future visits.

Once you have set up your online account you will be taken directly to the application form.

Please add mailuk@grantapplication.com to your safe senders list to ensure you receive all communications from our online application system.

When completing the application form, make sure to switch your web browser language settings to English if necessary.

Completing the application form

We strongly recommend that you read all of the questions before you fill in the application form.

You’ll find specific Application Guidance on the relevant category page where you’ll also be able to download a sample of the application form.

There is also step-by-step ‘Guidance to submitting an application online’ available to download as a pdf on these pages.

  • All questions are compulsory, except those relevant to a project involving digitisation. If you cannot answer a question, please explain your reasons.
  • Questions marked with a * [red asterisk] must be filled in or our system will not be able to accept your application.

Referees

Referees must be independent of the project and anyone who may benefit financially, now or in the future, from the project would not be considered an impartial referee.

Timeline for notification

You should expect notification via email letting you know whether your application has been successful or unsuccessful.

For Spring application rounds you will receive a decision in late July or early August. For Autumn application rounds you will receive a decision in early January.

If your application is approved, you will receive an official Grant Offer Letter together with an Award Agreement which you will need to e-sign and return with the necessary supporting documentation.

Please ensure you add adobesign@adobesign.com to your safe senders list to ensure you receive all our communications.

Open access and sharing resources

A fundamental principle of the Rothschild Foundation Hanadiv Europe’s mission is to increase access to European Jewish heritage and culture.

Academic Jewish Studies: We encourage grantees to publish their Foundation-funded research in peer-reviewed journals with an open access option, and to make their articles freely accessible whenever possible. Should an article based on the research funded by this fellowship be accepted for publication, grantees may apply to the Foundation for funding to cover costs associated with open access publication, such as article processing charges.

Archives & Libraries and Museums: Any Foundation-funded project must ensure the material catalogued, conserved, preserved, or digitised is freely accessible to the public.

Jewish Communal Life: Any Foundation-funded project should enable free access to educational resources resulting from the project. The Foundation expects a collegial and generous attitude towards sharing material with other professionals, organisations and communities.

Eligibility criteria

Please make sure you are eligible to apply for our grants. We welcome applications from any organisation or institutions based in Europe, EU and non-EU states alike, except for Ukraine, Russia and Belarus. 

The organisation’s activities must be deemed charitable under UK charity law. This includes organisations which are either not-for-profit or publicly funded e.g., state or private libraries, archives, museums, research institutes, or universities.

For more information, please consult the UK’s Charity Commission website and its list of Charitable Purposes.  

Eligibility criteria vary for some grants including Professional Development Language Grants, Expert Visits, Travel Grants and Skills, Knowledge and Tools for Jewish Education. Please check the relevant grant category pages for more information.

Proof of Charitable status 

Your organisation must provide proof of its charitable status or status as a not-for-profit or publicly funded organisation. This may be a UK charity number where applicable, or a copy of the relevant portion of the organisation’s statutes, confirming its non-profit, charitable or public (government-funded) status.

If you are in the process of obtaining charitable status, please be aware that no payments will be made to your organisation until you have achieved this status. Additionally, if your organisation is awarded a grant but fails to secure charitable status within 3 months of having been notified of the award, the grant will be cancelled.

Level and duration of support

We usually only fund up to 70% of the project budget and would require matched funding of at least 30% of the cost of the project. In rare cases, we will fund a more significant proportion of the costs. We are very unlikely to fund 100% of a project and applications requesting this are likely to be rejected.

We favour proposals that include multiple funding sources, as well as clear evidence of institutional commitment to the initiative in the form of gifts in-kind (see Eligible Costs) and other forms of financial commitment.

The level and duration of support varies according to each grant category so please check the relevant category page for specific information.

Eligible Costs

We support a wide variety of projects at different stages of development, including stand-alone initiatives and new aspects of an existing project. However, we do not fund retroactively. This means we will not consider a request for funding for an activity that has already happened or is scheduled to happen while the application for funding is being considered.

We usually only fund up to 70% of the project budget. You must be able to raise at least 30% of the costs of a project and up to 15% of these costs may be in-kind contributions.

Eligible costs vary according to each grant category so please check the relevant category page for specific information.

In-kind contributions: As part of your budget, you can include in-kind contributions.  This could include the cost of volunteers (i.e. how much would the time donated to the organisation cost if it had to be paid at an hourly rate in your country) and donated new equipment.

  • In-kind does not include the services of any employee currently employed by your organisation, or the organisation’s core costs that are part of your on-going budget.
  • In-kind may include additional time spent on the project by existing employees, beyond their current contracted hours eg. a part-time staff member who takes on additional responsibilities for the duration of the project.

In-kind costs must be included in the expenses and income sections of the budget. Please provide an explanation of your ‘in-kind’ costs in the Additional Budget Information section.

In-kind costs may be different for AJS categories so please check the relevant category page for specific information.

Supporting Documentation

Translations: For documents not originally written in English please include an English translation. This does not need to be an official translation, but it must be clear and accurate. Documents in a language other than English that are not accompanied by an English translation will not be processed.

Financial summaries: If financial documents are very long, please provide a translation summarising the main income and expenditure included in your financial statements and organisational budget. This document should be no longer than 10 pages.

Please upload your translated/summarised document against the same upload title you use for the original document. This means you may have two documents saved under each upload title.

Supporting documents to be submitted with application: 

Please make sure you have submitted the following with your application. If it is not included, your application cannot be considered.

If your application is approved, you will need to submit further supporting documentation once you receive your Grant Letter and Agreement. 

  • Budget table and budget explanation for the proposed project (Required): An example of a completed budget form can be downloaded from the application form.
  • CVs of key staff members working on the project (required) (maximum 2 pages for each staff member): This should reflect their experience in undertaking projects such as the one outlined in this application. Qualifications include professional certificates, diplomas, Bachelor’s degrees (BA, BSc), Master’s degrees (MA, MSt, MSc, MBA, MPhil), and doctoral degrees (PhD). Please combine all the CVs into one document before uploading it.
  • Proof of Charitable Status (Required): Proof of an organisation’s charitable status will vary from country to country and according to the type of organisation making the application. In all cases, the activities of the organisation must qualify as charitable within the United Kingdom. For more information please consult www.charitycommission.gov.uk. If your organisation is a publicly funded body, such as a university, research centre or museum, then we will accept a copy of your organisation’s statutes as proof of its charitable status.
  • The most recently available audited accounts or financial statement stamped by the financial authority in your country (Required): This is a formal record of your organisation’s financial activities for either a one- or three-year period. The statement must include a summary of the income and expenditure over a given period. It should have been prepared by a chartered accountant and, if your country requires it, stamped by the relevant government department.
  • Income and Expenditure: If the submitted audited accounts or financial statement are not in English, you are required to submit an English summary of the income and expenditure account and balance sheet.
  • Strategic Plan: If you are applying for a multi-year grant, please submit the latest organisational strategic plan which includes the larger vision of the organisation and how your project fits within that.
  • Certification from the tax authorities: If you require a certificate from the tax authorities in order to demonstrate charitable status in your country, please forward a copy of this certificate.
  • Photographs: If appropriate and relevant, please include up to 10 photographs (saved together into one word document or PDF). This could be some examples of the materials to be conserved, an exhibition space to be renovated, rare books to be repaired, an event etc. Please ensure that each photo is no larger than 1MB. Please note that you have a combined application file size allowance of 20Mb.
  • Project Update/Final Report: If you currently receive funding from the Foundation please submit a one-page Project Update of your existing grant. If you have recently finished a grant funded by the Foundation please ensure the Final Report has been submitted before the closing date for the current grant round as this will be assessed alongside your new application.
  • Other supporting documents: If there are any additional supporting documents which are relevant to your application you are also able to submit these online. This may include a letter of support from any partner organisation who will be involved with the project or a letter confirming copyright ownership.

General Date Protection Regulation (GDPR)

The Rothschild Foundation Hanadiv Europe (RFHE) is committed to the principles of data protection including the principle that information is only to be retained for as long as necessary for the purpose concerned. In addition to the information submitted in this form, to process this application RFHE may collect information about your project and organisation that you do not directly provide, whether it is information received from third parties, such as referees, employers and partners, or information RFHE collects about your organisation’s activities. The application might be shared with an expert committee and occasionally external referees. If your application is successful, RFHE will keep your personal identifiable information for a reasonable period as part of the process of managing the grant. If your application is not successful, RFHE will retain only your contact details and basic information about the project for future reference in case you approach us again.

For more information please read our privacy policy