Professional Development for Camp Leadership

We welcome applications from any organisation based in Europe, EU and non-EU states alike, except for Ukraine, Russia and Belarus.

The organisation’s activities must operate on a not-for-profit basis, and we will require proof of this status. This includes:

• UK organisations with charitable status under UK charity law (for further information please refer to the Charity Commission website and its list of Charitable Purposes)

• International organisations that operate as non-profit or not-for-profit entities in their respective countries

Please note: if your organisation is in the process of obtaining not-for-profit or charitable status, no payments will be made until this status is confirmed. Additionally, if your organisation is awarded a grant but fails to secure this status within three months of receiving notification, the grant will be cancelled.

At least 15% of the cost of the project will need to come from other funding sources and we favour proposals that include co-funding from other organisations as well as clear evidence of financial commitments from your own institution (e.g. institutional reserves, money raised from ticket sales, participant fees, etc.)

A maximum of 15% of the total project budget can be attributed to In-kind contributions and allocated costs. Please ensure you identify these on your Project Budget Form under Project Income and use the Budget Explanation section to provide further details eg. breakdown of salaries, volunteer time etc.

In-kind contributions include any materials, goods, services, or facilities that you would otherwise have to pay for but that are being provided free of charge or at a reduced rate. This may include:

• volunteer time (i.e. how much would the time donated to the organisation cost if it had to be paid at an hourly rate in your country)
• new equipment that is donated to be used by the project
• dedicated space for the project that would otherwise have to be rented

Allocated costs include expenditure which must be paid for at some point by your organisation and do not qualify as in-kind contributions. This may include:

• services of an employee currently employed by your organisation for time spent on the project (e.g. staff costs, project management or supervision)
• additional time spent on the project by existing employees, beyond their current contracted hours, e.g. a part-time staff member who takes on additional responsibilities for the duration of the project
• supplies and material bought by your institutions which will be used on the project
• additional dedicated space for the project that will need to be rented

We support applications for project-related costs so please ensure your project budget fits our criteria.

We support a wide variety of projects at different stages of development, including stand-alone initiatives and new aspects of an existing project. However, we do not fund retroactively. This means we will not consider a request for funding for an activity that has already happened or is scheduled to happen while the application for funding is being considered.

We do not fund the following:

• operating costs for schools, synagogues, museums or other heritage or communal institutions
• building and construction work for museums or other heritage or communal institutions
• restoration work of Jewish built heritage
• artistic projects in the fine arts, performing arts, film production and creative writing – including artwork commissioned by museums
• publication and translation of academic books
• national memorials that stem from a government initiative
• Holocaust memorials that are strictly a memorial site and do not have a collection, exhibition, or research associated with its history
• widescale cataloguing projects for Jewish community libraries

For more information on funding for Holocaust museums, memorials or Jewish community libraries, please refer to the guidance on our website.

A fundamental principle of the Rothschild Foundation Hanadiv Europe’s mission is to increase access to European Jewish heritage and culture. To that end, we ask that any Foundation-funded project should enable free access to educational resources resulting from the project. The Foundation expects a collegial and generous attitude towards sharing material with other professionals, organisations and communities.

This is a two-stage application process.

If you are successful at the first-stage, you should expect notification via email approximately 3 weeks after the submission deadline inviting you to submit a second-stage application. An invitation to submit a second stage application form does not guarantee funding. If you are unsuccessful, you will also be notified via email around the same time.

For Spring grant rounds, you will receive a final decision in late July. For Autumn grant rounds you will receive a final decision in early January.

If your application is approved, you will receive an official grant letter and agreement.

Translations: For documents not originally written in English, please include an English translation. This does not need to be an official or notarised translation, but it must be clear and accurate, with document titles in English. Original documents must be uploaded under the relevant attachment listed below along with their translated versions. Documents in a language other than English that are not accompanied by an English translation will not be processed.

First stage: Do not upload any additional documentation at this stage as it will not be considered.

1. Proof of not-for-profit or charitable status: This will vary from country to country and according to the type of organisation making the application.
   • For UK applicants, this may be a UK charity number where applicable. Please refer to the Charity Commission website and its list of Charitable Purposes.
   • International applicants should provide original documentation or evidence demonstrating their non-profit status under their local regulations (e.g. a copy of the relevant portion of the organisation’s statutes, a certificate from the tax authorities demonstrating not-for-profit status)
2. Budget table and budget explanation for the proposed project: Download and complete the budget form at the bottom of the website page. An example of a completed budget form is also available. Do not use your own format.

Second stage (invitation only): If the required documentation is not included, your application cannot be considered.

1. Budget table and budget explanation for the proposed project: Download and complete the budget form at the bottom of the website page. An example of a completed budget form is also available. Do not use your own format.
2. CVs of key staff people working on the project (maximum 2 pages for each staff member in English): This should reflect their experience in undertaking projects such as the one outlined in this application. Qualifications include professional certificates, university diplomas, and relevant experience. Combine all CVs into one document before uploading.
3. The most recently available audited accounts or financial statement: This is a formal record of your organisation’s financial activities for either a one- or three-year period. The statement must include a summary of the income and expenditure over a given period. It should have been prepared by your financial department or a chartered accountant and, if your country requires it, approved by the relevant authority.
   • Financial summary: If financial documents are very long, please provide a translation summarising the main income and expenditure included in your financial statements and organisational budget. This document should be no longer than 10 pages.
   • Income and Expenditure: If the submitted audited accounts or financial statement are not in English, you are required to submit an English summary of the income and expenditure account and balance sheet.
4. Strategic Plan: If you are applying for a multi-year grant, please submit the latest organisational strategic plan which includes the larger vision of the organisation and how your project fits within that vision. If your organisation does not have a strategic plan, please create one describing your institution’s vision, its goals for the next 2 to 3 years and how your project fits within that vision.
5. Photographs: If appropriate and relevant, please include up to 10 photographs (saved together into one word document or PDF). Please ensure each photo is no larger than 1MB.
6. Project Update/Final Report: Only required if your organisation currently receives funding from the Foundation. Please submit a one-page Project Update of your existing grant. If you have recently finished a grant funded by the Foundation, please ensure the Final Report has been submitted before the closing date for the current grant round as this will be assessed alongside your new application.
7. Other supporting documents: If there are any additional supporting documents which are relevant to your application, such as a letter of support from a partner organisation, please submit them as well.

The strength of your application will be assessed based on the answers to the following questions:

Does your project reflect the goals of the grant?

Is your organisation and its staff able to deliver the project?

Is the planning of your project thorough, including sound objectives and evaluation measures?

Does your proposed methodology adhere to internationally recognised standards?

Does the project budget reflect the scope of your project and the local context?

Is the impact of the project measurable and achievable?