Scoping Grant

We welcome applications from any organisation based in Europe, EU and non-EU states alike, except for Ukraine, Russia and Belarus.

The organisation’s activities must operate on a not-for-profit basis and we will require proof of this status. This includes:

• UK organisations with charitable status under UK charity law (for further information please refer to the Charity Commissionwebsite and its list of Charitable Purposes)

• International organisations that operate as non-profit or not-for-profit entities in their respective countries (e.g. state or private libraries, archives, museums, universities, research institutes or cultural centres)

Please note: if your organisation is in the process of obtaining not-for-profit or charitable status, no payments will be made until this status is confirmed. Additionally, if your organisation is awarded a grant but fails to secure this status within three months of receiving notification, the grant will be cancelled.

We support applications for project-related costs so please ensure your project budget fits our criteria.

We support a wide variety of projects at different stages of development, including stand-alone initiatives and new aspects of an existing project. However, we do not fund retroactively. This means we will not consider a request for funding for an activity that has already happened or is scheduled to happen while the application for funding is being considered.

Applications are assessed on a regular basis throughout the year and can be submitted at any time. You should expect to get a response within 4 weeks.

If your application is approved, you will receive an official Grant Offer Letter together with an Award Agreement which you will need to e-sign and return with the necessary supporting documentation.

If the required documentation is not included, your application cannot be considered.

Translations: For documents not originally written in English please include an English translation. This does not need to be an official, notarised or full translation, but it must be clear and accurate. Documents in a language other than English that are not accompanied by an English translation will not be processed.

1. Budget table and budget explanation: You can download a budget form from the Scoping Grant page on our website where you’ll also find an example of a completed budget form. Do not use your own format.
2. Proof of not-for-profit or charitable status (First stage): This will vary from country to country and according to the type of organisation making the application.
   • For UK applicants this may be a UK charity number where applicable. Please refer to the Charity Commission website and its list of Charitable Purposes.
   • International applicants should provide original documentation or evidence demonstrating their non-profit status under their local regulations (e.g. a copy of the relevant portion of the organisation’s statutes, a certificate from the tax authorities demonstrating not-for-profit status).
3. Professional CV for the expert (maximum 2 pages in English): This should reflect their experience in undertaking activities such as the one outlined in this application. Qualifications include professional certificates, university diplomas, and relevant experience.
4. Photographs: If appropriate and relevant, please include up to 10 photographs (saved together into one word document or PDF). This could be some examples of the materials to be conserved, floor plans, rare books to be repaired etc. Please ensure that each photo is no larger than 1MB.
5. Translated documents: Please upload translated versions of any of the above documents. Make sure titles are in English and accurately describe the contents. Original documents must be uploaded under the relevant attachment listed above.