Expert / Consultant Visits

We welcome applications from any organisation based in Europe, EU and non-EU states alike, except for Ukraine, Russia and Belarus. 

The organisation’s activities must be deemed charitable under UK charity law, and we will require proof of its charitable status. This includes organisations which are either not-for-profit or publicly funded e.g., state or private libraries, archives, museums, research institutes, universities, cultural centres or non-profit organisations. For more information, please consult the UK’s Charity Commission website and its list of Charitable Purposes. 

If you are in the process of obtaining charitable status, please be aware that no payments will be made to your organisation until you have achieved this status. Additionally, if your organisation is awarded a grant but fails to secure charitable status within 3 months of having been notified of the award, the grant will be cancelled.

Payment will be made directly to the expert once the report has been received and submitted. The expert will need to complete an expenses form and provide evidence of expenditure e.g., invoice and receipts.

Consultant fees and reasonable expenses will be accepted.

Applications must be made by the organisation.

Applications are assessed on a regular basis throughout the year and can be submitted at any time. You should expect to get a response within 4 weeks.

If your application is approved, you will receive an official Grant Offer Letter together with an Award Agreement which you will need to e-sign and return with the necessary supporting documentation.

If the required documentation is not included, your application cannot be considered.

1. Proof of Charitable Status: This will vary from country to country and according to the type of organisation making the application. This may be a UK charity number where applicable. If your organisation is a not-for-profit or a publicly funded body, such as a university, research centre or museum, we will accept a copy of the relevant portion of the organisation’s statutes as proof of its charitable status.
   • Certification from the tax authorities: If you have a certificate from the tax authorities that demonstrates charitable status in your country this can also be submitted as proof.
2. Professional CV for the expert (maximum 2 pages): This should reflect their experience in undertaking activities such as the one outlined in this application. Qualifications include professional certificates, university diplomas, and relevant experience.
3. Optional: Any additional documentation to support your application e.g. photographs of some of the material you hold. Please ensure each photo is no larger than 1MB. Please note that you have a combined application file size allowance of 20MB. 

Translations: For documents not originally written in English please include an English translation. This does not need to be an official or full translation, but it must be clear and accurate. Documents in a language other than English that are not accompanied by an English translation will not be processed.

Please upload your translated document against the same upload title you use for the original document. This means you may have two documents saved under each upload title.