This grant enables institutions to receive professional advice from an expert in their field.

This outside expertise may be a useful first step for heritage institution looking to create an exhibition space, for museums in need of significant upgrade or strategic change and for museums that are looking to strengthen underdeveloped activities but need guidance.

Institutions may apply to receive professional advice in the areas of:

  • cataloguing
  • digitisation
  • conservation
  • exhibition design
  • education programmes
  • any aspect that is relevant to the institution’s range of activities, or projected activities.

Applications for our Expert Visits are open throughout the year. Please refer to our Important dates page for submission and decision dates.

Before beginning your application, please read the Application Guidance below or download it as a PDF.

You can also download a sample application form and a step-by-step ‘Guidance to submitting an application online’.

Application Guidance

Level and duration of support

Grants up to £2000 will be awarded to cover the expert’s fee (up to £1000) and the travel expenses (up to £1000 against receipts).

Payment will be made directly to the expert once the invoice, receipts and report are received and approved.

Eligible costs

We support a wide variety of projects at different stages of development, including stand-alone initiatives and new aspects of an existing project. However, we do not fund retroactively. This means we will not consider a request for funding for an activity that has already happened or is scheduled to happen while the application for funding is being considered.

Eligibility Criteria

We welcome applications from any organisation or institutions based in Europe, EU and non-EU states alike, including Ukraine, Russia and Belarus. 

The organisation’s activities must be deemed charitable under UK charity law and includes organisations which are either not-for-profit or publicly funded eg. state or private libraries, archives, museums, research institutes, or universities. For more information, please consult the UK’s Charity Commission website and its list of Charitable Purposes. 

Proof of charitable status

Your organisation must provide proof of its charitable status or status as a not-for-profit or publicly funded organisation. This may be a UK charity number where applicable, or a copy of the relevant portion of the organisation’s statutes, confirming its non-profit, charitable or public (government-funded) status.

If you are in the process of obtaining charitable status, please be aware that no payments will be made to your organisation until you have achieved this status. Additionally, if your organisation is awarded a grant but fails to secure charitable status within 3 months of having been notified of the award, the grant will be cancelled.

Application Procedure

Applications can only be submitted via our online application process. We do not accept applications by mail or email.

Please use the Apply Now button at the bottom of the grant category page to begin your application.

The first time you log in, you will need to create an account with an email and a password. Please keep a note of your login information as you will need it to access your application form on future visits.

Once you have set up your online account you will be taken directly to the application form.

Please add to your safe senders list to ensure you receive all communications from our online application system.

When completing the application form, make sure to switch your web browser language settings to English if necessary.

Timeline for notification 

You should expect notification via email letting you know whether your application has been successful or unsuccessful.

If your application is approved, you will receive an official Grant Offer Letter together with an Award Agreement which you will need to e-sign and return with the necessary supporting documentation.

Please ensure you add to your safe senders list to ensure you receive all our communications.

Application Queries

Please do not hesitate to contact us if you require any further information or advice as you prepare your application.

For queries relating to this grant category please contact: Dr Brigitte Sion (

For any other information including technical support please contact

application deadline

Applications for this grant are open at different times of the year. You can find the submission deadlines here.